L o a d i n g

Effective Date: [1st July, 2026]

These Terms and Conditions (“Terms”) govern the professional relationship between TriLex Law Firm (“the Firm,” “we,” “our,” or “us”) and its clients (“Client,” “you,” or “your”). By engaging the Firm’s services, you acknowledge that you have read, understood, and agree to be bound by these Terms.

1. Scope of Legal Services

TriLex Law Firm provides legal services including, but not limited to:

  • Notary Public Services
  • Employment Law
  • Corporate Governance and Compliance
  • Industrial Relations
  • International Humanitarian Law
  • Tax Law
  • Banking and Insurance Law
  • Property Law

The Firm will provide only those services specifically agreed upon in writing. Any additional legal work outside the agreed scope shall require a separate agreement or written confirmation.

2. Formation of the Client Relationship

No solicitor-client relationship exists merely because of:

  • An inquiry;
  • An initial consultation;
  • Email or telephone communication;
  • Submission of documents; or
  • Discussions regarding a potential matter.

The solicitor-client relationship begins only after:

  • The Firm has accepted the instruction;
  • The Client has accepted the Firm’s engagement terms; and
  • Any applicable engagement letter has been executed and any required initial payment has been received.

The Firm reserves the right to decline any instruction without providing reasons, subject to applicable law and professional obligations.

3. Client Responsibilities

The Client agrees to:

  • Provide complete, accurate, and truthful information.
  • Promptly disclose all material facts relevant to the matter.
  • Cooperate fully with the Firm throughout the engagement.
  • Respond to requests for information within a reasonable time.
  • Notify the Firm of any changes to contact information.
  • Make payments when due.

The Firm shall not be responsible for adverse outcomes resulting from inaccurate, incomplete, or misleading information supplied by the Client.

4. Professional Fees and Billing

Professional fees shall be determined based on one or more of the following:

  • Fixed fees;
  • Hourly rates;
  • Retainer arrangements;
  • Transaction-based fees; or
  • Any other fee structure agreed upon in writing.

Unless otherwise agreed:

  • Fees are exclusive of taxes, filing fees, stamp duties, registration charges, courier expenses, travel expenses, expert fees, and other third-party disbursements.
  • Invoices become payable upon issuance unless otherwise stated.
  • The Firm may require advance payment or retainers before commencing work.

Late payments may attract reasonable administrative or interest charges where permitted by law and agreed by the parties.

5. Retainers

Where a retainer is required:

  • Work may not commence until the agreed retainer has been paid.
  • The Firm may apply the retainer toward outstanding invoices.
  • The Client may be requested to replenish the retainer when it falls below an agreed threshold.

Unused funds shall be refunded in accordance with applicable law and professional rules.

6. Confidentiality

The Firm will treat Client information as confidential and will not disclose such information except:

  • With the Client’s consent;
  • As required by law;
  • Pursuant to a court order;
  • To comply with regulatory or professional obligations; or
  • Where disclosure is necessary for the proper conduct of the Client’s matter.

The Client acknowledges that electronic communications may carry inherent security risks despite reasonable safeguards.

7. Conflicts of Interest

The Firm reserves the right to conduct conflict checks before accepting or continuing any engagement.

Where an actual or potential conflict of interest exists, the Firm may:

  • Decline the engagement;
  • Withdraw from representation; or
  • Continue only where permitted under applicable professional rules and with any necessary informed consent.

8. Communication

The Firm may communicate with Clients through:

  • Email;
  • Telephone;
  • Video conferencing;
  • Messaging platforms;
  • Letters; or
  • In-person meetings.

Clients are responsible for ensuring that contact information remains current.

9. Document Management

Original documents supplied by the Client remain the Client’s property unless otherwise agreed.

The Firm may retain copies for record-keeping purposes.

Client files may be archived after completion of the matter and retained for the period required by applicable law or Firm policy before secure disposal.

10. Notary Public Services

For notarial services:

  • Clients must present valid identification.
  • The Firm may require proof of authority where documents are executed on behalf of companies or organizations.
  • The Firm reserves the right to refuse notarization where legal requirements have not been met or where fraud, coercion, or illegality is suspected.

11. No Guarantee of Outcome

The Firm cannot and does not guarantee:

  • Success in litigation;
  • Approval by regulatory authorities;
  • Completion of transactions;
  • Recovery of damages; or
  • Any particular legal outcome.

All opinions provided are based on the facts presented and the applicable law at the relevant time.

12. Reliance on Legal Advice

Legal advice provided by the Firm is intended solely for the Client and the specific matter for which it was provided.

The Client shall not distribute or permit third parties to rely upon such advice without the Firm’s prior written consent.

13. Third-Party Services

Where external professionals, consultants, experts, agents, or government authorities are involved:

  • Their fees shall ordinarily be borne by the Client unless otherwise agreed.
  • The Firm shall not be liable for delays or errors attributable to third parties.

14. Limitation of Liability

To the fullest extent permitted by Nigerian law:

  • The Firm shall not be liable for indirect, incidental, consequential, or special damages.
  • Liability shall not extend to losses arising from inaccurate information supplied by the Client, delays caused by third parties, force majeure events, or changes in applicable law after advice has been given.

Nothing in these Terms limits liability where such limitation is prohibited by law.

15. Termination of Engagement

Either party may terminate the engagement by written notice.

The Firm may cease acting where:

  • Professional rules require withdrawal;
  • Fees remain unpaid;
  • The Client breaches these Terms;
  • A conflict of interest arises; or
  • Continuing the engagement would be unlawful or unethical.

Termination does not affect the Client’s obligation to pay for services already rendered and expenses incurred.

16. Intellectual Property

All legal opinions, memoranda, templates, research materials, documents, and work product prepared by the Firm remain the intellectual property of the Firm except where ownership is transferred by law or written agreement.

The Client receives a licence to use work product solely for the intended matter.

17. Data Protection and Privacy

The Firm collects and processes personal information for the purpose of providing legal services and complying with legal and regulatory obligations.

Personal information shall be handled in accordance with applicable Nigerian data protection laws and professional confidentiality obligations.

18. Force Majeure

The Firm shall not be liable for delays or inability to perform caused by events beyond its reasonable control, including natural disasters, civil unrest, strikes, governmental actions, pandemics, failures of communication systems, or other unforeseen circumstances.

19. Amendments

The Firm may amend these Terms from time to time.

Updated Terms shall apply to future engagements and ongoing matters where permitted by law and upon reasonable notice to Clients.

20. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the Federal Republic of Nigeria.

Any dispute arising from these Terms shall be subject to the jurisdiction of the competent courts of Nigeria, unless the parties agree otherwise in writing.

21. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

22. Entire Agreement

These Terms, together with any Engagement Letter or written fee agreement, constitute the entire agreement between the Firm and the Client regarding the engagement and supersede any prior oral or written understandings.

23. Acceptance

By signing an Engagement Letter, instructing the Firm after receipt of these Terms, or otherwise accepting the Firm’s services, the Client confirms acceptance of these Terms and Conditions.

TriLex Law Firm

Address: UNITY HOUSE: Plot 19, Nsefik Eyo Layout, Calabar, CRS-Nigeria

Email: info@trilex.ng

Telephone: +234 8152168167 WHATSAPP: 08138705073

Website: www.trilex.ng